// back-office agents
Your teamchecks the work.Agents do it.
The invoices, the data entry, the reconciliations, the reports and the chasing, prepared by AI agents every day, in your systems and to your formats.
41 invoices read overnight. One needs you.
Invoices, today
- Bright & Sons£2,150Matched
- March Lane Ltd£6,720Matched
- Harlow & Co£9,040Needs you
- Oak Street Supplies£1,305Matched
- Fenwick Hire£3,480Matched
Held for you
Harlow & Co, invoice 1042
The order
£8,400
The invoice
£9,040
£640 over the order. The delivery note matches the order, so I’ve held it and drafted a query to Harlow & Co.
41 invoices read overnight. One needs you.
Invoices, today
- Bright & Sons£2,150Matched
- March Lane Ltd£6,720Matched
- Harlow & Co£9,040Needs you
- Oak Street Supplies£1,305Matched
- Fenwick Hire£3,480Matched
Illustrative screen. Sample data.
Your tools don’t talk to each other. So your team types it all twice.
Before: your team keys it all in
Now: agents do it, and a clear head
- Invoicesread, matched and ready to post
- Reconciliationbank, card and supplier statements
- Reportsbuilt from live data, every figure traceable
- Chasingfollowed up on time, every time
- Your team checksonly what needs a person
Before: your team keys it all in
- Xero
- Excel
- Outlook
- Sage
- QuickBooks
- Google Sheets
- Dext
- SharePoint
Now: agents do it, and a clear head
- Invoicesread, matched and ready to post
- Reconciliationbank, card and supplier statements
- Reportsbuilt from live data, every figure traceable
- Chasingfollowed up on time, every time
- Your team checksonly what needs a person
What it can do
Invoices
Every invoice read, matched and ready to post.
Your team only has to look at what doesn’t match. Anything over its order gets stopped before it’s paid.
What the AI is doing
- Reads each invoice as it lands in Outlook
- Matches it to the order and the delivery note
- Holds anything that’s off, and shows you why
Held for you
Harlow & Co, invoice 1042
The order
£8,400
The invoice
£9,040
£640 over the order. The delivery note matches the order, so I’ve held it and drafted a query to Harlow & Co.
Month end
Checked, not built.
The draft is waiting with the working behind each figure, so your finance lead reviews it instead of rebuilding it.
What the AI is doing
- Pulls every figure from Xero and your spreadsheets
- Reconciles bank, card and supplier statements line by line
- Remembers each correction, so next month is sharper
Month-end report, draft
- Revenue£312,400
- Costs£198,700
- Stock movementCheck this£14,200
- Margin31.8%
Every figure links to the document behind it.
Chasing
The chasing gets done, on time, every time.
Missing documents, late payments and overdue approvals get followed up without anyone having to remember.
What the AI is doing
- Spots what’s missing the day it’s due
- Asks the right person, in your tone
- Reads the reply, files it and closes the chase
Missing receipt, card ending 4417
- Read the receipt and checked the amount
- Matched it to the card line
- Filed it, and closed the chase
Illustrative screen. Sample data.
// what you get back
More work.
Same team.
Admin stops growing with the work, so the next customer doesn’t have to bring the next hire.
- TimeUp to 100 hours a month from each agent, back with your people.
- SpeedInvoices posted the day they arrive, so cash comes in sooner and suppliers get paid on time.
- MoneyAny invoice that doesn’t match its order gets stopped before it’s paid.
- ControlA slip in margin seen the week it happens, not at month end.
// how we work
Your tools stay
Your team keeps working the way it does today. The agents work inside what you already use.
Proven first
Each workflow is proven on your own history before it goes live.
You approve
Nothing high-impact happens without your team’s say-so.
We run it, always
We monitor it, fix it and keep improving it, so your team never has to maintain anything.
What running it can include
- Your AI strategy, every month
- Training for each person, and anyone new
- All AI and hosting costs
- Monitoring and fixes
- Changes whenever your process changes
- Upgrades as better models come out
- Your Brain kept current
FAQ
Common questions
What back-office work can AI agents take over?
The repetitive admin that slows a business down and stops it scaling: document processing and data entry, invoice processing and reconciliation, inventory monitoring, reporting, and scheduling. If people do the same thing over and over, it is usually a good candidate.
How is this different from a simple automation tool?
Automation follows fixed steps and breaks or quietly goes wrong when the input changes. An agent system reads the situation, handles the exceptions, and pulls in a person when something genuinely needs one.
Do we have to change how we work?
No. We design the agents around the way your business already runs and connect them to the systems you already use, so your team keeps working the way it does today.
How do the agents know how our business works?
We start by learning your real workflows and pain points, then design each agent to do its part the way an employee would, but faster and to a better standard.
How do you find where the savings are?
We start by mapping the process the way it actually runs, including the handoffs and workarounds nobody mentions. That shows where the cost really lives and which agents to build first.
See how many hours your back office could get back.